5 Reasons why your company needs a Mobile-based time and attendance management system
Published on 25 Apr 2022
With the COVID-19 pandemic and the resultant lockdowns mandating Work from Home (WFH) for scores of employees across the world, engaging with employees has assumed paramount importance for organisations that relied on a traditional working environment earlier. Moreover, attendance tracking has become a bigger challenge with a mix of on-site and remotely working employees, without putting undue pressure or fostering an environment of mistrust amongst employees. Organisations are looking for newer ways to track employee time while providing employees with a seamless experience and explore additional collaboration opportunities within a digital working space. Let us look at the top 5 reasons why your organisation needs to move to a more advanced attendance management system.
Integration ability with existing HRMS system
According to a research report by the Society for Human Resource Management (SHRM), only 41% of organisations in India have an attendance system integrated as a component or module of an HR information system, with only 10% adopting a home-grown system. This can be attributed to a combination of a lack of awareness on part of Indian organisations and a paucity of service providers who have advanced attendance systems that can cater to their requirements. This is where the latest Artificial Intelligence (AI) based Mobile Attendance applications empower organisations to move beyond traditional biometric systems by offering a multi-dimensional solution that can be integrated with any HRMS suite.
Employee friendly and intuitive processing
From an employee perspective, having a number of applications to log attendance, managing overtime and even applying leaves can be tedious and counter-intuitive to maximizing productivity. More often than not, organisations put very little thought into how much time is needed to perform the above tasks or even optimize process flows for every related transaction within the organisation. What is actually needed is an in-built Shift, Leave & Overtime management module that provide employees with the flexibility to mark attendance from anywhere by undergoing facial check-ins and check-outs. These attendance logins can be simultaneously vetted by their supervisors in real-time thereby allowing for faster information flow within an organisation. In the scenario where the immediate supervisor is unavailable, there should be a provision for automated approval workflow management based on pre-defined business rules. From an employee perspective, having a mobile application for most HR related functions is therefore necessary so that it can be downloaded on their mobile devices and can be operated with utmost ease.
Effective hybrid workforce management
In a hybrid workplace environment where employees need to have a mix of remote working and physical reporting, it can be a task to understand the live employee count at any point in time. Moreover, it is difficult to foster collaboration amongst all employees in a hybrid working environment without the help of an advanced mobile application that enables them to participate in group meetings or discussions on the go. This is where such AI-based mobile applications can make a world of difference by permitting location tracking to understand the count of employees working remotely and provide line managers with live timesheets to confirm the active headcount at a click of a button. By integrating multiple attendance reports with existing payroll systems, these apps offer a consolidated view of employee productivity that wasn’t possible before, and further offer a way to audit attendance in real-time to prevent fraudulent entries, especially for those working on field assignments or from their home location. Eventually, this feature helps organisations in reducing administrative expenditure by ensuring correct pay-outs for ‘out-of-office’ reimbursements.
Better employee collaboration and enhanced productivity
Data sharing over third-party collaboration tools can pose a big challenge for large organizations due to privacy mandates. This impacts employee productivity and inhibits them from collaboratively working on common projects or goals. However, by leveraging the power of AI, organisations can facilitate real-time collaboration between checked-in employees by allowing them to share audio, video, documents and other information with peers or their supervisors through a mobile application that can only be accessed by the employees. Working on the principles of facial recognition technology and computer vision, these Apps go beyond mere time tracking and can assist organisations in advancing real-time collaboration amongst working employees in order to build a workplace that’s connected and more productive. Features like chats, company broadcasts and ability to upload & view work reports that can be easily interpreted via AI, help teams to work collaboratively.
Safeguarding employee privacy while being ISO compliant
In order to make your organisation future-proof, it’s prudent to move to a forward looking time tracking app that boosts your employee productivity and morale, without escalating your expenditures Enalytix offers an indigenous AI-based time tracking and collaboration mobile app that helps organisations build their Robotics quotient (RX) and augment Employee experience (EX), all at a flat subscription fee that is way more cost-efficient than legacy systems in use today. Enalytix also offers APIs that can be rendered on a browser or any existing app to add facial-based authentication and integrate seamlessly with any existing HRMS systems employed by the organisation.
Click here to know more about Enalytix’s time tracking solution for all of your organisation’s attendance and collaboration requirements.